"Let's Talk" - Bill Sargent

Part 6: Booking Entertainment – Things To Consider When Booking Your Band Or DJ

Things to consider when you are in the process of seeking and booking entertainment for your wedding or special event:

Alcohol & Drinking – For many bands and DJs, this is a part-time, “let’s make some extra money and have fun”, weekend event.  At the very least, you may wish to limit access to alcohol. Remember, this is supposed to be your party, not theirs.

Top professionals are ones who have reputations for professional behavior.

Meals for the Band – Bands should not require meals from their clients. They should be there to work, to provide music and entertainment, not be part of the party.

There may be an occasional exception to that. If the band is traveling a distance, or if someone with the band has been on location for many hours, due to an early setup or early music, then it would be a nice gesture to offer them a meal so they don’t have to leave the venue to eat.

Setup Times – Bands and DJs should be set up before the guests enter the room. There is nothing tackier than a band or DJ setting up during dinner. A good band will set up their main setup before guests arrive so when it comes time to perform the individual musicians are only entering with their individual instruments.

Apparel – A classy, elegant wedding deserves a classy, elegant looking band. Make sure your band isn’t going to show up in blue jeans, casual clothes or cheesy-looking outfits. Tuxedos or suits are best. Creating the proper image adds to the atmosphere and the entertainment value.

All four of the above should be addressed when booking entertainment for your event.

 

Booking Entertainment

AVOID ANY BAND OR DJ WHO INVITES YOU TO A WEDDING OR PRIVATE EVENT!

Be very wary of hiring a band who invites you to someone else’s wedding reception to see them perform. They will do the same to you.

I had a woman ask me to see my band at an upcoming wedding. She told me she would be no bother, that it would just be her, her daughter, and her future son-in-law at the back of the room. I told her I could not disclose that information; that all of my client’s private engagements are confidential information. I pointed out that if I were to allow her to do that, and I allowed my other clients to do the same, based on the number of calls I get per week, she could expect me to have about 30 uninvited guests in the back of the room at her wedding.

You can count on that band who invited you to someone else’s wedding doing the same to you at your wedding.

If you are invited to view a band or DJ while in the process of booking entertainment, I suggest doing so at an event that is similar in nature to what you have planned.

A note about our videos and viewing my band:

The vast majority of the events I perform for are private. I respect my client’s privacy. The date, time, and location of your event is never disclosed to anyone.

It may be some time before an upcoming public performance. My band is a unique offering and there is only one of me. It is possible that your date may not be booked for some time; it is also possible that I could be booked with the very next phone call. That is why I provide such extensive video demos, so you can actually see us perform LIVE at these events. You can do it instantly, today, not weeks down the road; and, you can do it in the comfort of your own home!

All our videos and audios are from live performances. Our videos are the real deal. Nothing has been “staged” for the purpose of the videos, nor has anything been “doctored” or altered to make things perfect. What you see is exactly the way we are.

Often, you’ll hear a large amount of audience chatter and conversation. That is because people can carry on a conversation in the same room with my band playing.

In Summary

I have given you my best, most sincere advice. If you choose another band or DJ for your entertainment and the experience was better because of something you learned here, then I have served my purpose. If you think that I may be a good fit for your special day, then I would be honored to have an opportunity to serve you and make your guests happy.

In our hi-tech world, people have become accustomed to texting and email for all interactions. However, a phone call or a face-to-face is still the very best way to conduct business. It offers the highest level of personalized customer service possible. After all, you deserve only the best!

 

If you have any questions, feel free to call me at 414-777-0100

Keep Swingin’!
Bill Sargent
BillSargentBands.com
Milwaukee, Wisconsin USA

 

This is Part 6 in a series entitled, “The Biggest Mistakes a Bride Makes When Purchasing Music and Entertainment For Their Wedding” by Bill Sargent

Read the whole series:

1: A Band Or A DJ – Which To Choose? Choose Wisely!

2: Wedding Professionals – Hiring The Right One While Avoiding An Amateur

3: Entertainment Agency – Should I Use One Or Do It Myself?

4: Wrong Reasons for Choosing a Band or DJ

5: Mistakes and Problems – How to Avoid Them when Hiring Entertainment

 

©Bill Sargent. All rights reserved.

"Let's Talk" - Bill Sargent

Part 5: Mistakes and Problems – How to Avoid Them when Hiring Entertainment

Here are several ways to avoid mistakes and problems when hiring music for your wedding, special event, or party:

Mistake – Hiring bands based on overblown song lists

Many bands have song lists they are happy to provide for you that have songs numbering into the hundreds. It’s a marketing ploy in an attempt to make them look better than other bands. They usually can’t play all those songs as a group.

In a typical evening, a band will perform approximately 40 to 50 songs. The only thing that matters is the quality of the songs they play, not the quantity they can play.

Mistake – Bands with perfected videos and audios

Beware of bands who present a “staged” video or a studio-recorded audio for a demo. Technology allows people to get by with some amazing deceptions. A bad singer can be made to sing perfectly in tune and they have the luxury of an unlimited number of “redos” to eliminate bad takes. They will never be that good when actually performing.

Always view a band in live performance. See: Booking Entertainment – Things To Consider When Booking Your Band Or DJ

Mistake – Slick advertising without the track record to back it up

It’s easy to create an amazing website and advertising copy with cool graphics and professional videos. Many people are gifted at making the representation far better than the actual product. Look past all the glitz and glamour and focus on the credentials and track record. It’s all about experience and expertise.

Problem – Bands or DJs who guarantee specific performers

Any band that promises or guarantees a specific instrumentalist or vocalist is lying to you. NOBODY can make such a promise or guarantee.

Human beings are afflicted with the human condition. Females get pregnant. People get injured, they get sick, and some even die. People get job transfers or have a personality clash and quit the band. These things are beyond anybody’s control.

In many bands, if there is a personnel change, they have to cancel engagements to regroup. If a band member is unavailable on short notice, they may have to cancel the engagement or put on a horribly sub-par performance.

You can count on us!

In 35 years, we’ve never cancelled or failed to perform. Bill Sargent Bands are structured in such a way that I can do a last-minute substitution and not have it affect the quality of our performance. I use only the very best musicians in our region and have backups just as any pro football team would.

I am also very fortunate as to have very solid, steady professionals on my bands. In fact, some have been with me since our very first performance. These are people I can count on and they perform with consistency and excellence.

Avoid the mistakes and problems listed above by booking a Bill Sargent Band for your wedding or special event today!

 

If you have any questions, feel free to call me at 414-777-0100

Keep Swingin’!
Bill Sargent
BillSargentBands.com
Milwaukee, Wisconsin USA

 

This is Part 5 in a series entitled, “The Biggest Mistakes a Bride Makes When Purchasing Music and Entertainment For Their Wedding” by Bill Sargent

Read the whole series:

1: A Band Or A DJ – Which To Choose? Choose Wisely!

2: Wedding Professionals – Hiring The Right One While Avoiding An Amateur

3: Entertainment Agency – Should I Use One Or Do It Myself?

4: Wrong Reasons for Choosing a Band or DJ

6: Booking Entertainment – Things To Consider When Booking Your Band Or DJ

 

©Bill Sargent. All rights reserved.